Supplies - All Employees
- The Mandel School provides basic office supplies for all employees. Please see the list below. These items are paid for by the School and not an individual department or grant budget. These items are referred to as “standard.”
- Individual departments or grant projects may provide specialty items (e.g., desk organizers, calculators, special binders, OR a special quantity of a “standard” supply) with the approval of the department head or PI. These items are paid for by the individual department or grant budget. These items are referred to as “non-standard.”
- For grant purchases: all items must be allowable per the specific grant’s budget and any other applicable terms and conditions.
- Please see the contacts below for:
- Questions about this policy.
- In advance of any special or unusual purchase (e.g., need to have items at a different location or unusual quantity).
- Assistance in determining what is a “standard” or “non-standard” supply. This distinction is important as it determines how the item is paid for.
|Rachel Blake, Director of Finance||Department purchased (OPR, INS)|
|Tatiana Riedel, Assistant Director of Research Administration||Grant purchases (RES, TRN, SPC, OSA)|
Supplies – Additional Guidelines for Remote Employees
While it is always preferable to order any supply through the University’s Procurement system, we need to accommodate MSASS remote employees. A remote employee is one that does not have an assigned space in an MSASS facility. This does not include employees who may have an alternative work schedule which permits them to work from another location on select days.
- Remote employees who visit campus: These individuals can pre-order standard supplies and pick them up at their next visit. Non-standard supplies can also be ordered. See “All Employees” section for contacts.
- Remote employees who do not visit campus: These individuals can purchase standard office supplies from a local retailer and be reimbursed. They can also be reimbursed for non-standard supplies (department or grant funded) with the approval of the department head or PI. Each remote employee will be permitted to spend up to $75 per fiscal year (for standard supplies). This limit will be reviewed on an annual basis. Reimbursement requests for standard items should be submitted to Rachel Blake. Reimbursement requests for non-standard items should be submitted to either your Center administrator or Tatiana Riedel. Please be aware that a reimbursement may be denied if the purchase does not follow these guidelines.
- Please note the following guidelines for all purchases:
- For those within the State of Ohio: local sales tax will only be reimbursed when the total purchase is below $75 (including sales tax). Purchases at $75 or above can be reimbursed, but the employee will not receive the sales tax portion. This rule has been set by the University’s Office of Procurement and is in response to the University’s tax exempt status in Ohio. Please note it is not permissible to submit separate receipts for similar items from the same time period to circumvent the $75 limit (even from different stores).
- For those outside the State of Ohio: Local sales tax will be reimbursed regardless of total purchase price.
- The Mandel School provides basic computer equipment for all employees, regardless of location. This includes a laptop or desktop computer, monitor, keyboard, and mouse. These items are paid for by the School and not an individual department budget.
- Printers and toner/ink are not included.
- Individual departments or grant projects may provide additional items (e.g., a second monitor) with the approval of the department head or PI. These items are paid for by the individual department or grant budget.
- Furniture cannot be purchased with any source of funding at the Mandel School (regardless of location). This includes start-up funding, operating accounts, endowments, and grants. The only exception is when an employee has an official accommodation in place as approved by the University’s Office of Inclusion, Diversity and Equal Opportunity (OIDEO). Please contact Melissa Van, Assistant Director of Human Resources, if you have any questions about this process.
Standard Office Supplies
- 3 Tab File Folders
- Binder Clips
- Black Pens
- Blue Pens
- Copier Paper - White
- Dry Erase Erasers
- Dry Erase Markers
- Flip Chart Paper
- Hanging File Folders
- Paper Clips
- Post-it Notes
- Printing Calculator Paper
- Rubber Bands
- Sharpie Markers
- Tape dispensers
- Transparent Tape
- Writing Pads (large & small)