SODM Research Newsletter - Update!
In an effort to unclutter your inboxes, the SODM Research Newsletter will no longer be emailed to your inbox. Instead, up to date information can be found on this page. Time-sensitive or urgent notices will continue to be sent via email as well as posted. You can always look back at previous newsletters and archived items.
As always, please feel free to direct any questions or concerns firstname.lastname@example.org.
Research ShowCASE 2019 - Abstract Accepted through February 26
There is a lot of innovative research happening right here in the School of Dental Medicine. Now's your chance to show off your hard work! On Friday, April 19, 2019, hundreds of researchers, scientists and scholars will come together for our annual day of discovery, collaboration and community.
Register to display your work by submitting an abstract by Tuesday, February 26. Submission information, along with more event details, FAQs, and additional resources can be found on the ShowCASE website. Hope to see you there!
ACES+ Program Opportunity Grants
ACES+ Advance Opportunity Grants provide small amounts of supplemental support of current or proposed projects and activities where funding is difficult to obtain through other sources. Examples of funding support include:
- Seed funding for unusual research opportunities or training grants to support the writing of books
- Travel grants to explore new techniques or attend advanced training courses
- Child care to attend a professional meeting or conduct research at another institution All faculty members are eligible to receive awards of up to $5,000.
For more information on the program, including application instructions, please visit the ACES+ website. The application deadline for 2018 is December 14.
December 31st Hard Close
The Controller's Office has issued its memo about the annual mid-year hard close. As in previous years, any cost transfers to correct expenses that occurred from July to November 2018 must be submitted for the December month-end close deadline of Wednesday, January 2, 2019. After this date, any transfers for July-November expenses will only be approved on an exception basis and must include a late cost transfer justification if the expenses is related to a sponsored project.
If you have any questions regarding how this memo will impact your sponsored projects, please contact Tricia at 368-7573 or email@example.com.
New Requirement for IRB Protocols that involve UH Patients and/or Data
Update 11/19/2018: UH has extended the deadline for this policy until December 31, 2018 per their recent memo. As noted, CWRU and UH are having ongoing discussions regarding the best ways to implement this policy. If you have questions, please contact Tricia at 368-7573 or firstname.lastname@example.org to discuss the process.
Update 10/26/2018: There are a number of faculty who have admitting/clinical privileges at UH who have asked if those privileges are sufficient to be considered a UH PI by the IRB. According to Beth Hagesfeld, Manager of the UH IRB, these alone do not necessarily satisfy the UH IRB's requirement to be considered to a UH PI. However, their office is willing to consider specific situations and possibly approve exemptions.
In addition to questions regarding status, the UH IRB office also has some How-To Guides that will help facilitate the process of updating study documents (consents, protocols, and anything else that mentions the name of the PI) if a PI change is needed. Please contact the UH IRB office at 216-844-1529 to request those.
Original post 10/25/2018: In an emailed memo sent on October 25, 2018, the University Hospitals Clinical Research Center has announced that any study that uses UH patients or accesses UH data will be required to have a UH PI listed in the SpartaIRB system. This requirement is applicable to both new protocols and currently approved studies. All currently approved studies must submit an amendment to identify a UH PI and revised study documents, as applicable, by Thursday, November 25, 2018.
Questions can be directed to the UH IRB Administration Office at 216-844-1529. The memo regarding the changes can be found here.
**We are in the process of confirming with the UH IRB Office what their standard is for "UH PI". As many of our faculty have admitting/clinical privileges, it's unclear whether this is sufficient to be considered a UH PI with regards to the IRB protocol. As soon as we confirm these details, the info will be posted here and forwarded via email. In the interim, please feel free to contact Tricia Ribeiro by email or at 368-7573.
NIH Online Training and Information
The NIH offers lots of content to answer your research questions. While there are numerous options, a few that may be of interest are:
- Introduction to the Principles and Practice of Clinical Research: Training on the safe, effective conduct of Clinical Research. The course focuses on the spectrum of clinical research and the research process by highlighting biostatistical and epidemiologic methods, study design, protocol preparation, patient monitoring, quality assurance, ethical and legal issues, and much more.
- Grant Application How-To and Tips for Success Video Series: Quickly learn how to access application forms, ensure your application is a good fit for an announcement, and make an important final check of your application after submitting.
- Protecting Human Research Participants: Though as of September 2018 the NIH has discontinued the formal training program, archived content is available for review. Please note that if you are looking to obtain certification in human subjects protection, CWRU offers the CITI program. More information on available training and obtaining credit can be found on the CREC website.
- All About Grants Podcasts: Interviews by and between NIH staff members discussing the ins-and-outs of the grant process.
Reminder Regarding Conflict of Interest Disclosures
As you may have seen in the October 10th edition of The Daily, the University is asking that everyone involved in research, no matter the funding source, ensure that their financial conflict of interest disclosure is up to date. Disclosures are required to be submitted annually, usually in the first few weeks of the calendar year. However, if there is any new information that needs to be added during the year, the disclosure should be updated through SpartaCOI.
There have been a number of new offerings on campus for research education as we kick off the new academic year. Topics include research administration, financial processes, IRB issues, and more! Check out the following links and register today!
- CWRU Research Events Calendar: Main listing and registration site for CWRU and UH training.
- CWRU Administrative Professionals Series (CAPS): This program covers sponsored projects, financials, travel, and other areas of core University processes in short sessions. Most are in-person classes, but a few are now online. There is an option of obtaining a certificate if the full curriculum is completed.
- Professional Development Series: Offered by CWRU HR, classes aim to advance individual and team performance.
UH Updates CREC Requirements
Beginning on September 15, 2018, UH will now require anyone listed as part of the Study Team on an IRB application/protocol must have a current CREC (Continuing Research Education Credit) certification before the approval can be made. Prior to this, the UH IRB only required that those involved in consenting subjects have this certification. The change brings the UH process in line with the CWRU process, which has always required a valid CREC certification for all members of a Study Team.
Initial CREC certification must be obtained via the CITI Basic Course and continuing certification is maintained by obtaining 12 credits within a 3 year period.
More information about CREC certification can be found on the CREC website.
Current certification status can be reviewed in Spiderweb. Log in with your Case ID and password and click on the "COI/CREC Summary" link in the left side menu. You will see a summary of dates of certifications and renewals. To see expiration dates and current credits, type your last name in the Search field and click the "Search" button.
Reminder! F&A Rate Will Increase in FY2021
As you prepare budgets for grant applications, please be sure to remember that the F&A rate will increase from 60% to 61% effective July 1, 2020. This means that as you create multi-year budgets, it may be necessary to change the F&A rate mid-project, and at times, mid-year.
Please be sure to review your budgets carefully to ensure you have calculated the budgets correctly. You may need to manually update budgets when using Sparta to create SF424 budgets as Sparta cannot support different F&A rates in the budget module. If assistance is needed in determining the correct F&A line, please direct any questions to Tricia Ribeiro.