Core Utilization Pilot Grants

Pilot Coordinator

Billie Kyriakides, Assistant Director

The Clinical and Translational Science Collaborative (CTSC) of Case Western Reserve University Core Utilization Pilot Award Program supports investigator use of eligible Core facilities at our partner institutions. This program is designed to collect preliminary data that will lead to extramural sponsored grant funding and/or publications in peer-reviewed journals. Awards up to $10,000 are available. This program is intended to promote the use of technologies and expertise afforded by identified Core Facilities available at all partner institutions.

This pilot program is intended to support initial stages of new research projects, with a special emphasis on innovative, interdisciplinary, and collaborative projects that advance a research project to the point at which it can attract external funding and/or peer-reviewed publications. Ideal uses may be to test specimens already collected, build cross-disciplinary collaborative programs, develop enabling technologies, new diagnostic, therapeutic, or outcomes assessment approaches and/or devices; basic researcher/clinical researcher collaborations; and/or promotion of research in the community.

The applicant must clearly demonstrate that the proposed pilot project represents a new research direction and requires CTSC Core Utilization funding under this program to successfully compete for extramural funds to support the project long term.

Funds for CTSC Core Utilization awards are directly provided to Investigators by the CTSC partner institutions.

  • Funds can only be spent in an eligible Core facility. Budget requests for anything other than Core services are not allowed and will be denied.
  • View the list of eligible cores.


Principal Investigator must have a primary appointment at Case Western Reserve University, Cleveland Clinic, MetroHealth Medical Center, University Hospitals Cleveland Medical Center and/or The Louis Stokes Cleveland VA Medical Center and must be eligible to submit an application to a larger source of federal or non-federal support.

Terms of Award

Proposed projects must be completed within six months of the award date.

Applications must be submitted through WebGrants at any time. The program has a monthly deadline format. Applications received by the first of the month will be reviewed and the results returned to the investigator before the 1st of the subsequent month. Applications must be received by 11:59pm on the first day of the month.

Submission must be made by the PI or on behalf of the PI. Submissions made under anyone else’s name will not be accepted.

Multiple Awards

Any number of applications may be submitted listing an investigator as PI or co-investigator. However, applicants that have received a Core Utilization Pilot Award with an end date in the past 24 months must provide documentation outlining how the current project differs from the funded proposal. Only those projects that demonstrate a new line of research will be considered.

How to use “WebGrants”

The CTSC uses WebGrants online application software.

If this is your first time using WebGrants, you will need to register online at Once you have registered, you will receive an email with your user name and password. The registration process can take up to 24 hours, so applicants are strongly advised to register for an account as soon as possible. Last minute registrations are NOT guaranteed to be approved prior to the deadline. Extensions of the deadline will NOT be given for late registrants.

Researchers should start the web-based application process and become familiar with the system one week prior to the submission deadline. The application may be saved and edited without submission.

Application Instructions

  • Go to WebGrants (
  • Login
  • If you are a new user, you will need to register first (see above).
  • Click on “Funding Opportunities”
  • Click on “CTSC Core Utilization Pilot Grant”
  • Click on “Start a New Application”
  • Fill in the title of your proposal and click on “Save”
  • Click on “Go to Application Forms”
  • Complete all forms (can logout and return to complete in multiple sessions).
  • Once all forms are completed and conform to form instructions, “Submit” your application.


  1. For technical questions related to WebGrants, please contact WebGrants support: or call 216-368-4669.
  2. For non-technical questions regarding this RFA or your application, please contact the CTSC Pilot Program office: or call 216-368-0840.