To ensure timely payment and avoid delays, departments must follow the established subcontract setup and amendment process every time.
Why it matters: Ensuring seamless and timely payment processes supports operational excellence and compliance.
- Recent situations have highlighted that when requisitions are not submitted for amendments, Purchase Orders are not updated, which can result in unpaid invoices.
- This can severely impact project timelines, research outcomes and collaborations with external partners.
Responsibilities: Shared accountability prevents payment issues and promotes strong sponsor stewardship.
- Department administrators initiate requisitions for new subcontracts and amendments, review invoices and ensure documentation is complete.
- Principal investigators confirm charges are allowable, reasonable, and aligned with project progress before approving payment.
Please review the step-by-step guidance on the ORTM website to make sure your team consistently follows this process. Thank you for your partnership in supporting compliance across the research enterprise.