Commonly Requested Information

As you work on project materials such as cover sheets and budgets, you’re likely to need information and forms specific to the research enterprise at Case Western Reserve University. This page serves as a resource through which CWRU researchers can access some of the most commonly requested information from the Office of Research and Technology Management.

The following information should help you complete application cover sheets and budgets. For additional information, contact the Office of Research Administration at 216.368.4510 or For the School of Medicine (SOM), contact or 216.368.4432.

CWRU enters various contracts, such as research, purchasing, NDA, licensing agreements, etc. This Contract Responsibility Chart helps you find the appropriate point-of-contact.

Use the Post-Award Department Assignments to find the post-award grants accountant who works with your department. 

General Information for Applications

Applicant Name and Address

Case Western Reserve University 
10900 Euclid Ave. 
Cleveland, OH 44106+4-digit ZIP

  • Non-SOM: 7015 
  • SOM: 4919 

Authorized Institutional Officials

Leave this blank on applications! Signatories’ availability varies day to day.

Authorized Official Information

Non-School of Medicine School of Medicine
Meghan Schane-Rambert
Assistant VP for Pre-Award Services and Agreements 
Office of Research and Technology Management 
10900 Euclid Ave.
Cleveland, OH 44106-7037 
Jon Donze
Director, Pre-Award Services and Agreements
School of Medicine
10900 Euclid Ave.
Cleveland, OH 44106-4919

Administrative Contact

Department/Research Administrator of principal investigator’s (PI’s) department 

Administrative Address

10900 Euclid Ave.
Cleveland, OH 44106-XXXX 

Financial Contact 

Robin Trail
Office of Research and Technology Management
10900 Euclid Ave.
Cleveland, OH 44106-7015

Invoice Address 

Office of Research and Technology Management
10900 Euclid Ave.
Cleveland, OH 44106-7015

COI Contact: 

CWRU Characteristics

For statistics about enrollment, faculty, staff, budget, etc., visit the Office of Institutional Research


Congressional District 11
State House District 20
State Senate District 23

Key Documents

Key Figures

Salary Cap

Effective Jan. 1, 2024 the National Institutes of Health (NIH) Executive Level II salary cap is $221,900. Learn more about salary cap guidance.

Assurance / Compliance Registration Numbers 

Type Assurance # IRB Reg. # Approved Expires
Animal D16-00089 (A3145-01)   4/22/19 4/30/27
Human Subjects FWA* FWA00004428  IRB00000683 9/13/02 8/05/27
MHMC IRB*   IRB00000685     
UHCMC IRB*   IRB00000684 IRB00001691 IRB00008600    
VA IRB   IRB00000686 
Please note, use is limited. 
Review procedures for submitting protocols through the VA IRB. 
* CCF IRB*    IRB00000536    

For some proposals, you may need to use one institution’s FWA # with another institution’s IRB #; e.g., a grant awarded to CWRU, for research conducted at UH, would use CWRU’s FWA#, but UH’s IRB#.


  • CAS Certification Date: Aug. 10, 1996 
  • Registration Expires Oct. 11, 2024

Important Codes and IDs

Code ID
CAGE (Commercial and Government Entity) Code: 4B566
CEC (Contractor Establishment Code) 07-876-850E
DUNS (Data Universal Numbering System)  07-775-8407
UEI (Unique Entity Identifier) HJMKEF7EJW69
FICE (Federal Interagency Committee on Education) 0003024
IPF Number (Institutional Profile File) 0218601
IRS Employer Identification Number (EIN), dated 7/1/67 34-1018992
NAICS (North American Industry Classification System) 611310
NSF (National Science Foundation) ID (CWRU) 0001024000
NSF (National Science Foundation) ID (SOM) 0001024010
Office of Postsecondary Education (OPE) ID Number 00302400
OH Department of Education IRN (Information Retrieval #) 063628
OH Shared Services Supplier ID 0000069980
PHS Entity Identification Number 1341018992A1

Facilities and Administrative (F&A) Costs or Indirect Cost Rates 

  7/1/20 – 
7/1/17 – 
7/1/13 – 
On Campus 61.0% 60.0% 58.5%
CCLCM  61.0% 60.0% 58.5%
MHMC 61.0% 60.0% 58.5%
UH 61.0% 60.0% 58.5%
Off Campus 26.0% 26.0% 26.0%

The most recent Federal Indirect Cost Rate Agreement was approved June 26, 2023. Unless otherwise noted in the sponsor guidelines, indirect costs are in addition to total direct costs and calculated based on Modified Total Direct Costs (MTDC). MTDC equals total direct costs less the following exclusions: capital expenditures; any amount over the first $25,000 of each subcontract (aka, subrecipient agreement) issued by CWRU; hospitalization and other fees associated with patient care whether the services are obtained from an owned, related or third party hospital or other medical facility; rental/maintenance of off-site activities; student tuition remission and student support costs (e.g., student aid, dependency allowances, scholarships, fellowships). 

Overhead Rates: Training 

All locations are 8%.

General rule: Basis is Total Direct Cost (TDC) less tuition, fees and equipment. However, exclusions may vary among sponsors. Check specific sponsor guidelines. 

Fringe Rate for All Locations 

(excluding 514100s, 512250s and 512260s.) 

FY Begins Ends Federal Non-Federal Term
2025 7/1/24 6/30/25 28.0% 34.0% 19.0%
2024 7/1/23 6/30/24 28.0% 34.0% 19.0%
2023 7/1/22 6/30/23 29.9% 34.0% 19.5%
2022 7/1/21 6/30/22 29.0% 33.0% 17.0%

Cognizant Federal Agency 

Department of Health and Human Services (HHS)
Arif Karim, HHS Representative 
Phone: 214.767.3600
Fax: 214.767.3264