The effort reporting cycle is now open for:
- Second half 2025 (January-June 2025) 12-month appointment
- Spring 2025 (January-May 2025) 9-month appointment
In order to be compliant with federal regulations, effort reports must be completed by all faculty, staff, postdocs, and students participating in sponsored projects by Nov. 17, 2025.
Completing effort reporting is a joint responsibility of department administrators and the individuals needing to certify their effort.
Effort Reporting Procedures
- Review and update the initial effort reports available on Spiderweb.
- Effort data may be verified utilizing reports in HCM or the data lake. If you do not have access to these reports, contact effort@case.edu so we may help you get access.
- Complete the Third Party Pay section for your department (if applicable).
- Communicate any departmental changes to us as they pertain to those responsible for completing effort reporting requirements so that we can update our records.
- If a person is no longer on sponsored projects, inform us so we may remove them from the system.
- After the report is reviewed and updated as appropriate, release the report to the faculty, staff, postdocs or students. After an effort report has been released, an automated email notification will be sent to each individual stating that the effort report is ready for verification and certification.
- After releasing the effort, review Spiderweb weekly to see if individuals have completed certification and send reminders to those who still need certification.
- Weekly click on the pink variance box on the front page for your department so you may work with effort staff to address variances. Variances must be addressed and resolved by Feb. 17, 2026, for this cycle.
Important Effort Reporting Dates
| Effort Reporting Period | Salary Adjustments Deadline (HCM) | Effort Report Generation Date | Effort Report Release Date | Effort Report Due Date | Effort Variance Reconciliation Due Date | |
|---|---|---|---|---|---|---|
| Second Half 2025 (12-month appointment) |
Jan. 1-June 30, 2025 |
July 7, 2025 | Sept. 5, 2025 | Sept. 12, 2025 | Nov. 17, 2025 | Feb. 17, 2026 |
| Spring 2025 (9-month appointment | Jan. 1-May 31, 2025 | June 7, 2025 | Feb. 28, 2025 | Sept. 12, 2025 | Nov. 17, 2025 | Feb. 17, 2026 |
Additional Information
Get additional information about effort reporting, including instructions, FAQs and policies.
As always, contact effort@case.edu immediately if you encounter any problems in your reports, such as: missing reports, duplicate lines, reports you don’t recognize, reports that need to be removed, people you do not recognize, etc.
If you have any questions or concerns about this process or the content of the forms, please do not hesitate to email effort@case.edu for assistance.
Thank you for your help in completing these reports.