To Our Graduate and Professional Students:
Thank you for all that you have done to help protect the Case Western Reserve community from COVID-19 infections this fall.
As of this writing, 77 percent of you have verified that you are fully vaccinated with doses from one of the four manufacturers that the university accepts for COVID-19 vaccination.
If we include those of you who are partially vaccinated, have requested vaccination, or have been vaccinated with doses approved by the World Health Organization, the figure climbs to 87 percent.
Both of these figures impress, as they are an essential element of reducing transmission risk on campus. But we still have nearly 500 of you who have yet to even contact the university regarding vaccine status—even though the deadline passed a week ago.
So first, let us remind you of the ways you can comply with the university’s policy:
- submit proof of full or partial vaccination to our secure health record system, or
- notify the university that you have not been able to access an eligible vaccine (or are partially vaccinated) and wish to receive one from the university, or
- formally request a medical or religious exception from the appropriate university office. (Medical exception requests should be submitted to Disability Resources, while religious exception requests should be submitted to the Office of Equity.)
Below are the protocols required for students who are and are not fully vaccinated—as well as potential consequences for failure to comply with university policy.
Fully Vaccinated Students
Students are considered fully vaccinated two weeks after receiving the second dose of the Moderna, Pfizer, or AstraZeneca vaccines (the last one also is known as Covishield and Vaxzevria, and also qualify for full vaccination status)—or the first (and only) dose of the Johnson & Johnson vaccine.
Students who verify their full vaccination status through the university’s secure health record system do not have to quarantine on arrival—regardless of whether they come from within or outside the U.S.
Case Western Reserve will provide updates regarding other acceptable vaccinations should additional details become available.
Students Who Are Not Considered Fully Vaccinated
Students not considered fully vaccinated include those who have:
- not received the final dose of the Pfizer, Moderna, AstraZeneca, or the full single dose of the Johnson & Johnson vaccine;
- not received any vaccine; or
- received other COVID-19 vaccines not among those the university accepts.
These students all will be expected to self-quarantine for at least seven days and receive a negative COVID-19 test result before being able to participate fully in campus activities. The university will administer these tests free of charge.
Also, those quarantining off campus can complete this form if they would like to receive support from the university’s isolation and quarantine team.
Please note: Graduate and professional student programs across the university are aware that quarantine requirements may prevent some students from attending initial orientation events and classes; you should be hearing from your respective programs later next month.
In addition, students who have not received the second dose of the Pfizer or Moderna vaccine will be able to get those doses from University Health Services (again, free of charge) once they have verified their receipt of the first dose, including its date of administration, through the university’s secure health record system.
University Health Services (UHS) also will administer both doses of the Pfizer and Moderna vaccines for those students who are not vaccinated but would like to be. Again, students will not have to pay for these vaccines.
Finally, students who have received vaccines other than those that qualify for full vaccination per the university’s standards still should upload their proof of vaccination through the university’s secure health record system. A UHS representative will contact these students.
Students Who Have Failed to Comply with the University’s Vaccination Policy
Those who have not taken any of the three steps required to comply with the university’s vaccine verification policy will be contacted by the university’s Office of Student Conduct and Community Standards (some of you already may have heard from the office this week).
At minimum, failure to comply with this requirement will mean that you will have to wear a mask at all times on campus (except when alone in an enclosed space) and participate in weekly COVID-19 testing. It also could affect your enrollment at the university.
If you have questions about this requirement, the university has posted an extensive FAQ page on its website.
Thank you again to everyone who has complied with the policy; we look forward to seeing you on campus soon.
Vice President for Student Affairs
Sara Lee, MD
Executive Director, University Health & Counseling Services