New Hybrid Work Program

To Our Faculty and Staff:

I am pleased to announce that Case Western Reserve has adopted a formal Staff Hybrid Work policy, effective Monday, Jan. 10, 2022—the start of the spring semester.

Under the leadership of Vice President for Human Resources Carolyn Gregory and General Counsel Peter Poulos, our Hybrid Task Force spent the past two months examining how best to maintain the vitality and value of in-person campus interactions, while also providing staff greater flexibility.

The group drew heavily on lessons from the remote work experiences that COVID-19 required, as well as this semester’s nearly three dozen hybrid pilot projects. 

Below are a few of the model’s key elements:

  • Any plan must ensure that 100 percent of work obligations are fulfilled;
  • Case Western Reserve staff in good standing with the university—including non-exempt staff—are eligible for up to two remote days per week, so long as their duties can be conducted effectively off-campus;
  • Supervisors must approve all proposals, which then proceed to the respective dean or vice president for final signature before submission to a review team, including staff from Human Resources and the Office of General Counsel; and
  • Staff whose duties require their in-person presence (e.g., police officers, custodians, select research staff) will have other opportunities for flexibility at the discretion of their supervisors (possibilities include four 10-hour days per week, seasonal schedules, etc.).

All staff and supervisors who wish to participate in hybrid work models must attend an online training session as part of the application process. These sessions take place next week (Monday, Nov. 15, through Friday, Nov. 19); the schedule, as well as forms and other details, can be found on our new Hybrid Work webpage.

Finally, I want to thank Peter, Carolyn and the entire task force for their exceptional efforts. The group’s deadline to complete this project was Dec. 31. I very much appreciate their exceptional dedication and creativity—as well as the efficiency that makes it possible to share this promising news with you today.

Eric W. Kaler