COVID-19 Vaccine Requirement FAQs

The health and safety of the campus community has been and will continue to be the university’s highest priority. 

Part of meeting that responsibility involves ensuring that as many members of the campus community as possible have received the COVID-19 vaccine.

To that end, Case Western Reserve has announced that the university will require all faculty, staff and students to do one of the following no later than 5 p.m. Friday, July 23:

Immediately below are answers to questions raised since the president and provost announced the policy last week—followed by the original FAQs posted July 15.

Updated FAQs, July 22

Your status may appear as "Not Compliant" in myhealthconnect.case.edu for a number of reasons. In each of these cases, you are recorded as having met the July 23rd deadline because you did notify the university. Reasons for this notice may include:

  • Your submission has not been reviewed yet by Health Services staff.
  • You received an international vaccine other than AstraZeneca. If so, Health Services will contact you at the end of July with additional information, including options for additional vaccine. Please note that no one will be required to take an additional vaccine. You will remain "Not Compliant" in the system for now. As per the July 20 communication, you do not need to apply for an exemption.
  • You may have received two doses of AstraZeneca or AstraZeneca plus Pfizer or Moderna. The system did not initially recognize these vaccines as compliant, and we are working to resolve the issue. If you are "Not Compliant" for this reason, please email covidvaccine@case.edu for assistance.
  • Two weeks have not elapsed since the final dose of an approved vaccine. The system will automatically make these individuals "Compliant" at the two-week mark. 

If you have uploaded information, you are recorded as having notified the university for the July 23 deadline. Health Services staff will be working throughout the next two weeks to update the compliance settings in myhealthconnect.case.edu.

If you are getting vaccinated with the second of a two-dose vaccine after Friday, July 23, please upload a photo of the documentation you received after the first dose to the university’s secure health record system, myhealthconnect. If you have received the first dose of a two-dose vaccine but will be unable to get the second at the same location, you can complete this form to notify the university you plan on getting the second dose on campus. 

If you are receiving the Johnson & Johnson dose after the deadline, please upload documentation when you have received it.

Please remember people are not considered fully vaccinated until two weeks after their final dose.

While we can’t prevent people from making assumptions, we can encourage them to avoid snap judgments. The university will regularly convey this message regarding mask wearing and will encourage school and unit leaders—and faculty—to do the same.

Nearly all faculty, staff and students who will be on campus for any time in the fall will have to participate in three weeks of baseline testing for COVID-19—one test per week. After three consecutive negative tests, they will not need to participate further in surveillance testing unless circumstances related to COVID-19 change.

Individuals who have tested positive for COVID-19 (by PCR or rapid antigen test) within the past 90 days should not be tested. These individuals should contact Health Services (216.368.2450) during clinic hours for additional guidance.

In addition, those who have symptoms of COVID-19 or are unvaccinated and have been exposed to someone with COVID-19 should not report for testing. Those who have symptoms or have been exposed and are unvaccinated should call Health Services (216.368.2450) for guidance.

Finally, those who have participated in entry surveillance testing since July 1 do not have to participate in baseline testing.

If you received a positive result from a university-administered test, the information already is in our records. If your test was not administered on campus, please call University Health Services (216.368.2450) so they can record the information.

Because while fully vaccinated individuals are at dramatically lower risk for infection—and experience less severe symptoms if they are infected—some have had positive results (even when experiencing no symptoms). We are requiring tests to try to limit the possibility of widespread exposure as faculty, staff and students return to campus in larger numbers.

If your test result comes back as “Detected” or positive, faculty, staff and students who live off campus will need to isolate themselves until University Health and Counseling Services contacts them (which will happen during business hours).

Students living on campus who have positive tests will move into dedicated isolation space on campus, campus and will receive meals; students living off-campus will isolate in their off-campus house or apartment. All students will receive medical, mental health, social and academic support. 

Original FAQs, July 15

Case Western Reserve is offering weekly vaccination clinics on campus; you can schedule an appointment online. For more information about available vaccines and the overall process, visit case.edu/vaccine.

Area pharmacies and public health departments also are offering free COVID-19 vaccinations. If you live in Ohio, this Get the Shot website can help you find one near you; if you are outside Ohio, the U.S. Centers for Disease Control and Prevention's vaccines.gov page allows you to search for vaccination sites nationwide.

The full two doses for Moderna, Pfizer, or AstraZeneca vaccines (the last one also is known as Covishield and Vaxzevria) or a single dose of the Johnson & Johnson vaccine.

If you have received the first of the two-dose vaccines and are scheduled for the second one in August or early September, you should submit your card to our secure health record system

You will not be considered fully compliant until two weeks after your second dose—which you must verify by uploading a picture of your updated card to the university’s health record system.

If you have received one dose and are in the process of getting the second (i.e., you have an appointment scheduled within the recommended time frame for the respective vaccines) you may come to campus but will be expected to follow additional safety protocols such as masking and regular COVID-19 testing.

You still should upload documentation of vaccination to the university’s secure health record system. From there, a staff member from University Health Services will contact you to discuss options. While no students will be required to receive U.S. vaccines in addition the ones they already received, they are likely to have additional restrictions (for example, masking and regular COVID-19 testing).

If you are a student, follow the instructions on the Office of Disability Resources website.

If you are a faculty or staff member, please complete the medical form from the Office of Equity. Instructions are available on their COVID-19 accommodations page.

If you have not:

  • verified your vaccination status (full or partial), or 
  • notified the university that you have not been able to access an eligible vaccine but wish to receive one, or
  • formally requested an exception for medical or religious reasons 

by 5 p.m. Friday, July 23, the Office of Student Conduct and Community Standards will contact you regarding next steps. 

Failure to comply may impact your ability to enroll and/or access campus, including university housing; at a minimum, students will be required to participate in weekly COVID-19 testing and wear masks at all times indoors.

If you have not:

  • verified your vaccination status (full or partial), or 
  • notified the university that you have not been able to access an eligible vaccine but wish to receive one, or
  • formally requested an exception for medical or religious reasons 

as of 5 p.m. Friday, July 23, the Office of the Provost will contact you regarding next steps. Failure to comply may affect the nature of employment; at a minimum, faculty will be required to participate in weekly COVID-19 testing and wear masks at all times indoors.

If you have not:

  • verified your vaccination status (full or partial), or 
  • notified the university that you have not been able to access an eligible vaccine but wish to receive one, or
  • formally requested an exception for medical or religious reasons 

as of 5 p.m. Friday, July 23, the Office of the Human Resources will contact you regarding next steps. Failure to comply may affect the nature of employment; at a minimum, staff will be required to participate in weekly COVID-19 testing and wear masks at all times indoors.

Ever since COVID-19 was identified abroad, Case Western Reserve has consulted regularly with internal and external infectious disease and public health experts. The university will continue to engage with these individuals throughout the academic year, and seek guidance regarding all relevant pandemic developments—including potential booster doses.

The university is providing staff members up to three days paid of sick time if they experience vaccine side effects that require them to miss work.

Case Western Reserve is engaging now with major campus vendors and will update the community regarding the outcomes of these discussions as promptly as possible.

You can find directions on our vaccine verification page.

Also, you can bring your card to any of the vaccine clinics (view the schedule) and our staff can upload an image of the card for you.

If you received your vaccine in Ohio, please call University Health Services at 216.368.2450 during clinic hours (Monday through Friday, 9 a.m. to 4:30 p.m. ET) for assistance. We can obtain your official vaccination record from the state and enter the information within the vaccine module.

If you received your vaccine outside Ohio, please contact your state’s department of health to get an official vaccination record or a new card. Either can be submitted via our secure health record system.

We have consulted with outside legal experts who assure us that verifying vaccination status does not infringe on your legal rights.

The information requested goes into University Health Services electronic medical record software, which is designed to store and protect private information.

In addition, the university considers this information ‘restricted’ per our classification system. As a result, it is subject to our university’s most stringent security standards—you can read details on University Technology's website

Finally, this information is maintained entirely separately from student records, as well as employee files.