Employment and Wage Verification

Title: Employment and Wage Verification
Approved by
Date Approved:
Effective Date: 01/01/2002 
Responsible Official: Vice President of Human Resources
Responsible University Office: HR Records Office
Revision History
Related Legislation and University Policies
Review Period: 5 years
Date of Last Review: 06/03/2019
Relates to: faculty, executive staff, senior staff, staff, and student employees

Policy Statement

Present and former employees often need verification of employment to obtain credit, financing, and other services. It is the university's intent to cooperate with the request while at the same time to protect the privacy of the employee's records. Employees and supervisors are to direct calls for verification of employment to the HR Records Office. For oral requests the information released will be limited to: dates of employment, job status, and job title.

If the employee signs a written release authorizing additional information to be included in the verification, the Records Office will provide compensation-related information as requested. No forecast of future employment nor performance-related information will be provided in response to an oral or written request.

The university will cooperate with requests for information from legitimate social service or investigative agencies, and court-ordered subpoenas.

Policy Administration: HR Information Systems office

Reference: Employee Records Policy