Adding Staff to Department Hybrid Remote Work Schedule

Submissions for Newly Participating Departments 

If your Department is participating for the first time (since 10/1/23), you must:

1. Designated Hybrid submitters from each department will have access to the CWRU Hybrid Submission page, and must completely fill out the department staff hybrid work schedules with all participating staff and information in the given OPR.
2. Designated Hybrid submitters will only have access to their assigned OPR's. If you do not see one of your designated OPR's listed please contact jxd851@case.edu. 
3. After submitting the completed items, you will receive a confirmation email, and the employee's on the schedule may begin to use their scheduled Hybrid arrangement.
4. Designated Hybrid submitters must ensure the staff member's off-campus work site and/or networks meet evolving security requirements as outlined by [U]Tech and the Compliance Office. Guidelines for Secure Remote Work can be found here.
5. Designated Hybrid submitters must ensure the staff member is using the correct time recording code in HCM on days working remotely, and approve time regularly.
6. Revising Department Schedule (i.e., changing number of remote days, returning to in office work, change of home city, etc.) to a participating department will require the same steps (1 - 5).
7. Designated Hybrid submitters will not need to take any action for terminated employees. They will automatically fall off the schedule. 
8. Department/HRAs are responsible for retaining the completed Staff Remote Work Certification Form for all staff working a Hybrid Remote Work Schedule.

Staff Member's Responsibility

1. Review and execute the Staff Hybrid Remote Work Certificate Form and give to your supervisor. Staff are expected to follow the requirements outlined Staff Member Hybrid Work Checklist Certification form. 
2. If you move, you must notify the Payroll Office at payroll@case.edu to ensure local taxes are being sent to the correct home city. Simply updating HCM with an employee's new home address is not sufficient for tax purposes.
3. Ensure your the off-campus work site and/or networks meet evolving security requirements. Guidelines for Secure Remote Work can be found here.
4. Record time in HCM weekly, using the correct TRC code for days working remotely.

Designated Hybrid submitters are responsible to ensure these requirements are met. 

Reviewing the Frequently Asked Questions for more details. Email jxd851@case.edu with the subject line "Hybrid Question" with any questions.