Sparta Systems

Supported through the Office of Research and Technology Management (ORTM), Sparta is Case Western Reserve University’s suite of electronic research administration systems. These include the following:

  • SpartaGrants (formerly SpartaPre): Prepare and submit funding proposals and agreements
  • SpartaIRB: Apply for approval from CWRU’s Institutional Review Board
  • SpartaCOI: Complete disclosure forms for conflicts of interest

This page provides guidance and training resources to help you navigate all the Sparta systems.


SpartaGrants is the new system for the submission, management, and tracking of sponsored projects at Case Western Reserve University. This system replaces SpartaPre, which now has read-only access. 

Bookmark this page, and check back often, for updates and essential information. Email with any questions and concerns. 

The system was upgraded in 2023 to SpartaGrants 10.5. Some of the noticeable changes included:

  • Budgeting can now be done in either percentages or calendar months; and
  • Export control questions have been modified.

SpartaGrants Training

On-demand training videos and slide decks are available through ORTM’s Canvas site.

Learn More About Training Through Canvas 

You can also register for live Zoom training. New training sessions will be added as they become available. Please complete your registration at least one hour before the session starts.


SpartaIRB is where you can apply for approval from Case Western Reserve’s Institutional Review Board.

SpartaIRB Protocol Templates

To access the most recent version of the protocol template documents, please go to the SpartaIRB Library. The documents are located under the Templates tab.  

If you have not previously done so, you will need to create an account to log into SpartaIRB.

SpartaIRB New User Request

SpartaIRB FAQs

SpartaIRB uses University Hospitals and CWRU single-sign-on ("SSO") technology that will allow users to skip the login screen if they are already signed into another application, such as their email, which also uses a SSO login.

If you want to log completely out of SpartaIRB, simply close the browser tab and the browser application.

Notifications use the preferred email listed in the SpartaIRB user profile. If there is a typo in the profile, the messages won't be delivered. Additionally, the preferred email was imported from iRIS and may not be the email address you are expecting notifications to be sent to now. Your IRB office can update your email address.

Contact the Sparta applications support team at if your email is correct and you are still not getting notifications.

The internal team fields will show you everyone who has a profile set up in SpartaIRB. If you need someone on your team but you are not able to find them with the search tool, it typically means they have not been set up in SpartaIRB yet.

The user will need to fill out a New User Request form on our website.


SpartaCOI is where you should complete disclosure forms for conflicts of interest.

Learn more about SpartaCOI training