Reorientation and Re-entry

Reorientation

Promoting a safe return to campus for students, faculty and staff is critical. As part of this return, all members of the campus community must complete a virtual reorientation.

Students

Students can take the reorientation training through Qualtrics; faculty and staff can see a view-only version online.

Employees

All staff, faculty, graduate assistants and postdocs must attend a COVID-19 “reorientation" webinar, during which information will be provided about changes you may see this semester, expectations for our community members, guidance for your courses and research, and more. Even if you attended the reorientation in the fall, you must take part in it again for the spring semester. These one-hour Zoom webinars feature a robust presentation followed by a Q&A session.

Note: Either attending the live version OR watching the recorded version for your school/college is mandatory.

School Date Time Link
Case School of Engineering Thursday, Jan. 21 9–10 a.m. View the Jan. 21 Recording
College of Arts and Sciences Friday, Jan. 22 10–11 a.m. View the Jan. 22 College Recording
Jack, Joseph and Morton Mandel School of Applied Social Sciences Friday, Jan. 22 11 a.m.–noon View the Jan. 22 Mandel School Recording
Frances Payne Bolton School of Nursing Monday, Jan. 25 11 a.m.–noon View the Jan. 25 Recording
School of Medicine Tuesday, Jan. 26 2–3 p.m. View the Jan. 26 Recording
Weatherhead School of Management Thursday, Jan. 28 11 a.m.–noon View the Jan. 28 Recording
School of Law Friday, Jan. 29 2–3 p.m. View the Jan. 29 Law Recording
School of Dental Medicine Friday, Jan. 29 3–4 p.m. View the Jan. 29 Dental Recording
University General Weekly on Tuesdays; Also Available on Demand 11 a.m.–noon Register for a Live Session or Watch the Recording
Undergraduate Advisors     View the Recording

Re-entry

Most university offices have gone through the re-entry process, as outlined below.

Request Approval to Return

Before any plans to return commence, supervisors must apply for approval to bring employees back to their workspaces. (School of Medicine supervisors must submit this form.)

Work Area Assessment 

Teams will visit physical spaces to determine whether changes are required (rearrangement of furniture, installation of dividers, screens, and/or schedule adjustments) to reduce exposure risk.

They also will evaluate the nature and amount of supplies needed (sanitizer, disinfectant, wipes).

Unit Operations Plan Approval

Staff will communicate assessment findings to supervisors and recommend options (e.g. physical modifications, staggered schedules, etc.) for reducing risk.

Supervisors will complete and submit a Unit Operations Plan that details how the unit will address recommendations to reduce exposure.

Emergency Management and Human Resources will either approve the plan or return for revisions.

Work Area Preparation

  • Work area will receive necessary hygiene and cleaning supplies (hand sanitizer, disinfectant, etc.)
  • If necessary per the unit’s operations plan, facilities will remove furniture and/or install dividers/screens
  • Employee card access to building(s) will be restored

Employee Reorientation

Prior to return to campus, employees participate in a virtual reorientation that reviews:

  • Details regarding COVID-19 symptoms and transmission
  • Strategies to help prevent exposure
  • Guidance for returning employees

The reorientation will include an opportunity to ask questions.

Upon Return to Campus

  • Custodians will disinfectant high-touch areas daily
  • Employees will be asked to disinfectant high-touch areas as needed
  • Employees will complete online health assessment daily before coming to campus

Supplies

Each department receives a cleaning kit upon approved reentry to campus. One kit serves 15 to 20 staff members; large departments are scaled to receive additional kits dependent on their number of staff.

Each kit includes:

  • two 8-ounce hand sanitizer bottles
  • one tub of sanitizing wipes, and
  • a six-pack case of 16-ounce disinfecting spray bottles with sprayers.

Actual kit contents may vary, but all components are EPA approved or FDA approved, as regulated.

Procurement will work to maintain a rotating list of available supplies through our preferred suppliers for departmental ordering.

Please note: Some of these items may have a longer lead time than you are used to (e.g. items from Office Depot will not arrive on campus next day.). Please plan ahead, and try to only order what your department will need to allow for timely fulfillment. Ordering very large quantities will result in order delays.

Specialty items

Should your office need specialty items, please work with Procurement directly by emailing buying@case.edu. Provide the team with the specification of the item you are looking for, and the quantity needed.

Other disclaimers

  • N95 mask requests/ needs should be routed to Marc Rubin (marc.rubin@case.edu) in EHS for approval and use requirements.
  • The CDC Guideline for Hand Sanitizer or an Alcohol-Based Hand Rub is containing at least 60% ethanol or 70% isopropanol. Verification of NDC number is required.