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  4. Dental School IT-Related Policies & Procedures
  5. Onboarding Process

Onboarding Process

  1. Start
    1. A decision has been made to start a new SODM member.
  2. CWRU Account Creation
    1. The new SODM member needs a CWRU network ID account.
      1. This is done by either:
        1. CWRU HR
        2. CWRU Registrar’s Office
        3. The hiring supervisor (sometimes) via Affiliate Account
  3. Activate Their CWRU Account
    1. The new SODM member needs to follow the link sent to their personal outside email address to activate their CWRU account and set their passphrase and Duo authentication.
      1. Further steps can not be completed until the account is activated.
  4. Request HIPAA Training
    1. A request needs to be sent by the the SODM Registrar or the hiring supervisor to hipaahelp@case.edu to get the new SODM member HIPAA training.
  5. Get HIPAA Training
    1. Once hipaahelp@case.edu confirms the completion of the request for their access to the HIPAA training, the new SODM member needs to go to canvas.case.edu to take the HIPAA training and pass the quiz.
  6. Computer Access Request
    1. An access request needs to be submitted to UTech Dental for the new SODM member to get access to SODM computing resources by the authorized individual per the SODM Access Request Policy.
  7. Access Granted to SODM Computing Resources
    1. UTech Dental will confirm HIPAA training via the HIPAA Training Record of Merit for the SODM before granting the requested access.
    2. UTech Dental can not do anything if the CWRU account of the new SODM member is not activated.