Title: Work Week and Pay Systems
Approved by:
Date Approved:
Effective Date: 01/01/2008
Responsible Official:
Responsible University Office: Payroll Office and HR Records Office
Revision History:
Related Legislation and University Policies: Payroll Procedures
Review Period: 5 years
Date of Last Review:
Relates to: faculty, executive staff, senior staff, staff, and student employees
Definitions
"Work Week" refers to the period beginning 12:01 a.m. Sunday and ending midnight of the following Saturday.
Policy Statement
The university recognizes the need to be service-oriented in providing academic, research, and administrative services to a diverse group of constituents. Therefore, the business hours for administrative offices range between the hours of 7:30 a.m. and 6:00 p.m. Monday through Friday. It is the responsibility of each supervisor to determine if the efficiency and the services of the department will be better served by changing or extending the hours of operation. Regardless of departmental scheduling hours, employees shall work and be compensated within the framework of their full-time, part-time, term, or temporary status and whether they are exempt or non-exempt employees. The following guidelines are to be followed in managing employees' work weeks for payroll purposes.
Breaks
All employees who work a 7.5- or 8-hour day will generally receive a daily, unpaid lunch break around the middle of the employee’s scheduled work day. The lunch break is either thirty minutes or one hour. The supervisor has discretion for authorizing other breaks for lunch or to meet personal needs.
Nursing mothers are allowed to take reasonable unpaid breaks daily to express milk for one year after the birth of a child. Nursing mothers may decide how they would like to take their unpaid breaks. For example, they may decide to take a half-hour unpaid lunch and two fifteen-minute unpaid breaks. It is expected that nursing mothers will consult with their supervisors and communicate how and when they will be taking their unpaid lunch and breaks.
Pay Calculation
For purposes of calculating hours worked, the calculation should consider time to the nearest tenth hour.
Pay Days
The following schedule shows the normal pay day for each employee group:
| Full-time Employee | Part-time Employee | Temporary Employee | |
|---|---|---|---|
| Faculty and Exempt Staff | Monthly, on the last working day of the month | Monthly, on the last working day of the month | Monthly, on the last working day of the month |
| Nonexempt Staff | Semi-monthly on the 15th or prior working day, and on the last working day of the month for the current work period. | Semi-monthly on the 15th or prior working day, and on the last working day of the month for the current work period. | Semi-monthly on the 15th or prior working day, and on the last working day of the month for the preceding period of work. |
| Student | N.A. | N.A. | Semi-monthly on the 15th or prior working day, and on the last working day of the month for the preceding period of work. |
To ensure an accurate payroll, supervisors are responsible for submitting, in a timely and accurate manner, information affecting payroll.
Withholding from Pay
The university will automatically deduct from the gross pay any withholdings required for federal, state, and local taxes as well as mandated deductions and any employee-elected payroll deductions.