Title: Solicitation/Distribution
Approved by
Date Approved:
Effective Date: 06/03/2019
Responsible Official: Vice President of Human Resources
Responsible University Office: HR Employee Relations
Revision History: 01/01/1995; 01/01/2002; 01/01/2008; 07/01/2015; 07/01/2017
Related Legislation and University policies: Positive Corrective Action (PCA) Policy
Review Period: 5 years
Date of Last Review
Relates to: executive staff, senior staff, and staff
Exclusions: none

Policy Statement

Solicitation or distribution of advertising materials, or printed or written literature of any kind by employees for non-sanctioned university events or university non-sanctioned events, activities, or materials is only permitted while employees are on non-work time, and in non-work areas and/or non-patient care areas.

The use of university property or university resources, including, but not limited to, directories, electronic mail, voice mail, facsimile systems, and bulletin boards, for the purposes of solicitation or distribution of literature for non-sanctioned university events is prohibited during the employee’s work time or the work time of the employee(s) being solicited. Work time does not include lunch breaks or any period when employees are not engaged in the performance of their work tasks.
University-sponsored and sanctioned events are explicitly excluded from this policy. Additionally, non-profit fundraiser materials may be placed in a common area for interested employees to review. “Common areas” exclude reception areas and immediate patient care areas.

Supervisors are responsible for the enforcement of this policy. Employees found to be soliciting or distributing literature in violation of this policy may be subject to corrective action, up to and including termination.

This policy is not intended to infringe upon the rights of members of the university as individuals to freely express and exchange views and to associate with others.