Conflict of Interests Committee (COI)

The mission of the Conflict of Interests Committee is to administer the University's Policies on conflict of interest with the aim of preserving the integrity of the University and its members and maintaining compliance with applicable federal regulations, while respecting academic freedom and encouraging outside scholarly and entrepreneurial activities.

The Conflict of Interests Committee, including the leadership of the Committee, is appointed by the President and is comprised of faculty and administrators, as well as representatives of affiliate hospitals, and also includes community representation.

The COI staff supports the Committee in its endeavors which include:

  • Administering the annual disclosure process
  • Reviewing annual and updated disclosure forms
  • Developing conflict of interest management plans
  • Providing education on conflict of interest to the University community.

COI Contacts

Contact us to register for a new account, make changes to your existing form, or get help with questions about what to disclose.  Any other questions or feedback for the COI staff? Contact either of the following individuals:

JC Scharf-Deering, MA - Director, Conflict of Interests Committee

Christian Swol, MBA - Associate Director, Conflict of Interests Committee

General Mailbox:


Outside Financial Interest Disclosure Form

SpartaCOI logo

In compliance with federal regulations, CWRU requires board-appointed Faculty Members, Investigators, and Senior Staff to complete the Outside Financial Interest Disclosure Form. This disclosure must be updated within 30 days whenever there is a disclosable change in outside financial interests.


  1. Log into SpartaCOI using your CWRU Network ID and password.
  2. Follow the instructions on-screen.
  3. If you have login difficulty, it may be a CWRU network ID issue. To find out if you have a valid ID, please see the [U]Tech Password Verification Page. To reset your password, please visit use the [U]Tech Password Reset Tool.
  4. If you need an affiliate account sponsored by an active CWRU faculty or staff member, please contact your CWRU faculty or staff sponsor.

CWRU COI Policies & Definitions

In May, 2012, the Faculty Senate of Case Western Reserve University approved revisions to the 2009 COI policy, necessary due to changes in federal regulations (see below). In June, 2012, the CWRU Board of Trustees endorsed the revisions. The revised policy applies to all members of the University community. Then, in December, 2012, the Faculty Senate endorsed a further edit that clarifies that "special" faculty (e.g., part-time, adjunct, etc.) are not required to disclose unless listed on research projects. (Please note - members of the University community not otherwise included in the disclosure population may be required to disclose at the request of their supervisor.) For more information, see the 2012 CWRU "Policies on Individual Conflicts of Interest and Institutional Conflicts of Interest."

Please check your hospital COI policies and procedures if you are employed/appointed to an affiliate hospital.

COI Committee Procedures

In accordance with University COI policy and federal regulations, the Conflict of Interests Committee of Case Western Reserve University has developed Procedures related to outside financial interests and conflicts of interest. The Procedures may be amended from time to time, as the need arises.

The CWRU Conflict of Interests Committee is the body which reviews outside financial interests reported by University members, as well as institutional financial interests where there could be the perception of conflict of interest. The COI Committee develops conflict of interest management plans, as needed, and provides education to the University community regarding outside financial interests and conflict of interest. The Committee works with the President and appropriate University governing bodies to develop conflict of interest policy and procedures, and coordinates these policies and procedures with those of affiliate/partner hospitals.

FDP COI Initiatives

The Federal Demonstration Partnership (FDP) has developed a clearinghouse of institutions that confirm compliance with revised DHHS financial conflict of interest regulations effective August 24, 2012. The purpose of this list is to allow institutions to quickly verify which of their existing or proposed subrecipients have PHS-compliant FCOI policies available at:

In addition, the FDP Conflict of Interest Subcommittee has developed a Model Financial Conflict of Interest Policy and Model Disclosure Form, to assist potential subrecipient institutions that do not have a policy or disclosure form in place.

For more information on the FDP model COI policy and disclosure form, see:

Link to the FDP documents below. (Please note - these are not CWRU's documents. See above for more on CWRU's COI policy and disclosure form):

FDP Model Policy

FDP Model Disclosure Form

Related CWRU Policies