How Do I Host a Meeting?

Schedule Options

Zoom offers multiple options to schedule a meeting:


Schedule From Zoom App

Make sure to log on using Single Sign-On when using the Zoom desktop application.

Zoom SSO login button

From the Zoom application, click on the Schedule icon.

zoom desktop app screenshot

Once the Zoom Scheduler is open, you can begin to set-up your future Zoom meeting.

Note: All scheduled meetings may be started by the host at anytime, regardless of the date and time settings.

Zoom App Scheduler Screen
  • Topic: Choose a topic/name for your meeting.
  • When: Select a date and time of your meeting.
  • Time Zone: By default, Zoom will use your computer's time zone setting.
  • Recurring Meeting: Choose if you would like this meeting to reoccur. (The meeting ID will be the same for the recurring meetings.)
  • Video: Default video settings for host and participants.
  • Audio Options: Choose whether to allow users to call in via telephone, VOIP, or both.
  • Meeting Options:
    • Password: To password protect your meeting, select this option. Joining participants will be required to input the password select before joining your scheduled meeting.
    • Enable Join Before Host: Allows participants to join your meeting before you arrive.
    • Use Personal Meeting ID: This will set the Meeting ID for this meeting to the one associated with your profile. To change your Personal Meeting ID, visit your Zoom profile page.
    • Record the meeting automatically: When the meeting begins, a recording of it will be saved on your local computer. Meetings can be recorded as needed through the Zoom application.
  • Calendar: This will add the meeting to the selected calendar.
  • Schedule: Click here to finish. The calendar you selected will open and participants to the meeting can be invited.

Using the CWRU Zoom Web Portal

  1. The CWRU Zoom Web Portal is located at cwru.zoom.us
  2. Select "Sign In"
  3. Select "Meetings" from the left side menu
  4. Select "Schedule a New Meeting"
  5. Fill out the basic information about the meeting and click "Save"
  6. The information about the meeting will appear. By selecting "Google Calendar" Zoom will add this information to your Google Calendar where you can invite others to the meeting.

Zoom provides a brief video of these steps plus links to other resources.


Schedule From Google Calendar

  1. Log into webcalendar.case.edu
  2. On the calendar select the day and time for the meeting or class.
    Google Calendar Appointment Dialog Box
  3. From the popup select "Add rooms, location, or conferencing".
  4. Using the dropdown "Add conferencing" select "Zoom Meeting".
    Google Calendar appointment dialog box showing Zoom conferencing option
  5. If this is your first time creating a Zoom Meeting from Google Calendar, you'll be asked to grant permission for Google to communicated with Zoom. Click on "Authorize".
    Google calendar appointment creation authorize
  6. Choose your Google Account when asked.
  7. Google will display the services Zoom would like access. Scroll down and select "Allow".
    Google calendar appointment creation access
  8. At this point Google Calendar may ask you to log into Zoom. Click on "Log in".
  9. Zoom conferencing information is added to the appointment.
    Google Calendar appointment creation with Zoom conferencing details