Zoom Best Practices

Starting A Meeting: Zoom offers you several ways to start both impromptu and your scheduled meetings.

  • From the web portal
  • From the downloaded Zoom Application
  • From your mobile device
  • Your Calendar (if available plug-in is installed) 

Before the Meeting: Things to do

  • Test your Audio and Video 
    • Make sure to choose the correct audio input and output sources and levels
    • Make sure to choose the correct camera for the meeting if more than one option is available
    • Have the content you intend to share prepared ahead of time
    • Make sure you know how to share your screen 

Hosting A Meeting: Best practices

  • Mute your mic if others are presenting/speaking
  • Use “Gallery View” for smaller group/team meetings
  • Share your screen
    • Share specific Applications to control displayed content
    • Use “Pause” to freeze the view to the participants
    • Use “New Share” to seamlessly transition between shared applications.
    • Use the Annotation tools to grab and direct attention 

Turn the camera on! – Looking your best

  • Lighting should come from in front of you or from the side to best light your face
  • Pay attention to hair and clothing – people can still see you
  • Think about your background - make it interesting but not distracting
  • Put your webcam at eye level or higher – experiment for best angles
  • Use the gestures and mannerisms that you would typically use in person
  • Make Eye Contact - Try to look at your webcam versus the screen 

Here are some great resources from the Zoom Knowledge Base to take a deeper dive into using Zoom.