Pre-Employment Requirements

Title: Pre-Employment Requirements
Approved by
Date Approved:
Effective Date: 06/03/2019
Responsible Official: Vice President of Human Resources
Responsible University Office: HR Employment Office
Revision History: 01/01/1995; 01/01/2002; 01/01/2008
Related Legislation and University policies
Review Period: 5 years
Date of Last Review
Relates to: executive staff, senior staff, and staff
Exclusions: none

Policy Statement

CWRU will not employ anyone under the age of sixteen (16) for student employees and under the age of eighteen (18) for staff employees. In addition, no one under the age of eighteen (18) will be employed in any position deemed hazardous by the Human Resources Department and Environmental Health and Safety (EHS) or involving exposure to hazardous materials. Since every hiring decision is a critical one, it is necessary to verify the candidates under consideration will have a high degree of potential for success. The following pre-employment requirements are the minimum requirements that a successful candidate will satisfy, as applicable. The Hiring Authority and the Hiring Supervisor can work together to expedite the satisfactory completion of these requirements, but the resulting information will be centralized in the candidate's file in the office of the Hiring Authority.

CWRU Application

Resumes will be accepted to initiate the application process. All candidates for staff and student employee positions will complete an online job application and certify that all of the information listed on the job application and resume are true. Any misrepresentation or omission of facts on the resume or job application will be sufficient cause for refusal of employment or dismissal from employment, if the candidate obtains a position at the university.

Work Authorization

The Hiring Authority is responsible for verifying the candidate has proper work authorization or visa status is obtained from the U.S. Citizenship and Immigration Service.  The Hiring Authority and/or the Hiring Supervisor must consult with the Visa and Immigration Services Office or the Office of General Counsel in all matters involving work authorization or visa status.

Curriculum Vitae or Résumé

All Research Associate staff candidates must submit a curriculum vitae/resume of their professional experience which includes prior employment, professional accomplishments, educational background, and references.


Job-related references will be required for staff candidates from current or former employers. An unsolicited letter of recommendation cannot be used in lieu of the reference. If it is not possible to obtain a job-related reference prior to employment, two professional references will be obtained. The Hiring Authority may elect to verify a diploma for staff candidates with no prior work experience for positions that require a high school diploma or G.E.D.

Work Permits

Applicants under eighteen (18) years of age, including temporary employees in sponsored work-study or intern programs, must submit a work permit approved by the candidate's Board of Education. Candidates under eighteen (18) who have graduated from a vocational school or high school may provide proof of diploma in lieu of obtaining a work permit.