Hiring Process for Foreign Nationals

The Human Resources Department at Case Western Reserve University is committed to providing assistance in the hiring process for foreign national applicants. Consult the following steps to ensure you have all of the resources you need for posting a position, filing visas and more. 

  1. Post position (for staff employment, see HR Policy II-6 Employment Planning and Responsibility)

  2. Receive applications

  3. Conduct first interviews

  4. Conduct second interviews - Ask, "are you eligible for employment in the United States?"

  5. If work authorization is required, review the Office of HR and Immigration Services webpage to select the appropriate category. Pay close attention to the processing times for the various visas. Processing delays at the Department of Labor (DOL) and the U.S. Citizenship and Immigration Service (USCIS) can be expected. Timely filing generally results in timely appointments.

  6. Call the Office of Immigration and Human Resource Services at 216.368.6964 to begin appropriate visa filing procedures.

Employment Eligibility Verification

The Department of Homeland Security requires all employers to use the newest I-9 form for all newly hired and re-verified employees. For your convenience, Human Resources has made the new form available. Also available is a presentation on the proper procedures for completing and retaining Form I-9. Any questions should be directed to the Office of Immigration and Human Resource Services at 368-6964 or via email.

Why is a revised Form I-9 being released?

The revised Form I-9 reflects changes made to the list of documents acceptable for Form I-9 in accordance with the Department of Homeland Security's (DHS) recent interim final rule. The rule furthers DHS's ongoing effort to increase the security of the employment authorization verification process. The new rule:

  • Requires that all documents presented during the verification process be unexpired;
  • Eliminates List A identity and employment authorization documentation Forms I-688, I-688A, and I-688B (Temporary Resident Card and outdated Employment Authorization Cards);
  • Adds foreign passports containing certain machine-readable immigrant visas to List A;
  • Adds valid passports for citizens of the Federated States of Micronesia (FSM) and the Republic of the Marshall Islands (RMI), along with Form I-94 or Form I-94A indicating nonimmigrant admission under the Compact of Free Association Between the United States and the FSM or RMI to List A ; and
  • Makes technical updates.

Why can't we accept an expired I-9 document?

DHS wants to ensure that documents presented for use in the Form I-9 process must be valid and reliably establish both identity and employment authorization. Expired documents may not portray a valid status. They are also prone to tampering and fraudulent use. This change takes into account the limits placed on these documents by their issuing authorities. If a document does not contain an expiration date, such as a Social Security card, it is considered unexpired.