Students who do not plan on returning to campus housing in the spring will need to notify us of their departure by Tuesday, December 1.
Academic Status Changes For Spring 2027
As outlined in the 2026-2027 Residence Hall Agreement, students departing from the university due to transfer, withdrawal, participating in an off-campus program (co-op, study abroad, etc.), or taking a leave of absence may be assessed cancellation fees at a lower rate or face no cancellation fees for cancelling housing, depending on their circumstances.
Students in these situations must complete an Academic Status Change form in MyHousing under the Special Housing Requests menu by Tuesday, December 1. University Housing staff will confirm that Academic Status Change forms match enrollment records before finalizing the cancellation.
Students not returning to CWRU in the spring must move out and check out of their assignment by Thursday, December 17 at 3 PM. Failure to move out on time will incur improper checkout fees and may impact cancellation fees.
Housing Release Request For Spring 2027
Those who wish to live off-campus for the spring semester but still plan to attend classes at CWRU must fill out a Housing Release Request Form. This can be found in MyHousing under the Special Housing Requests menu. Complete this form no later than Tuesday, December 1.
Checking Out of Your Room
Dollies and carts will be available for sign-out at residential area offices.
Once you have completely moved out of your room and your room is cleaned, when you are ready to leave, you must check out of your room.
A complete checkout requires:
- Removing all belongings from your room.
- Cleaning and returning the room to its original condition.
- Empty all trash from the room, disposing of it in designated locations.
- Shut and lock your window.
- Shut and lock your door.
- Returning any keys/key cards to a designated Express Checkout box.
- Completing a self-checkout in MyHousing.
Checking Out of Your Room
- If you have a physical key or separate keycard, complete the checkout envelope by the Checkout Box in your building or Area. The locations are as follows:
- The Village at 115/North PMAs - in House 3A by the staff office or in the House 6 Great Room/Lounge.
- The Triangle - the Tower 2 lobby.
- The STJ - by the staff office.
- 1609 Hazel - on floors 4 & 5.
- Overlook House - Fribley Commons Area Office
- FY and SY Buildings - in your buildings on first floor
- Greek Chapters - Wade or Fribley Commons Area Office
- Enter your forwarding mail address online in MyHousing.
If you do not complete all parts of the checkout process, you may be assessed a $100 improper checkout fee, $96.00 for each key not returned, $10 for each key card not returned, plus the cost of any damage identified in your room and/or suite/apartment.
Damage and Cleaning Charges
The Offices of University Housing, Residential Living and Learning, and Greek Life reserve the right to conduct a final check of all rooms and suite/apartments after residents have checked out to assess additional damages. If damages are assessed, you will receive an email indicating the nature and amount of the damages, as well as the appeal process for contesting charges. This email will be sent to your case.edu email account and is the only notification you will receive about damages.