CampusGroups Connection Programs allow people to connect and meet with designated hosts for any specific purpose or need. They enable you to create and manage schedulers and meetings for a common purpose. They are highly collaborative and allow you to easily share notes and files with your fellow hosts/program members.
Examples:
- 1-on-1 meetings between students and advisors, mentors, or staff.
- Drop-in help sessions with a group officer or representative.
- Scheduling appointments for a service your group provides.
You will need to be an officer of your group in order to create and manage your group’s Connection Programs. To be added to a Connection Program as a meeting host, you need to have a CampusGroups account that is connected to a calendar (e.g. Google Calendar).
If you want to make a scheduler for personal purposes, please refer to the Personal Meeting Scheduler guide.
Create a Connection Program
- Log in to CampusGroups (community.case.edu)
- Manage your group (click on Groups tile in the top menu Groups dropdown list, then select your group)
- Select Member Success and then Connection Programs
- You will be taken to a list of your group's Connection Program. Select the brown Create Program button in the top right to create a new program.
Note: If you are unable to manage a group or navigate to the connection programs screen, you may not be an officer of your group, or it may not be active on CampusGroups yet. You can check the group directory to find your group and contact the current officers. If you are unable to locate your group, contact campusgroups@case.edu for assistance.
Connection Program Settings
Owner of the program - The user who should receive notifications related to the program like host approval.
Program Name - Make sure your connection program name is concise and effectively communicates its purpose. You can add more details under Description.
Description - The description will appear above the host list. Give a brief description of what the purpose of the meeting is for (Risk management, tutoring, etc.),who is available to meet with, and what might need to be prepared before the meeting.
What do you call the meeting host? Give an accurate and descriptive name to help users understand who they are meeting with.
What do you call the meeting participant (person booking the meeting)? Name your participants for your intended audience. If your connection program is for students, name your meeting participant “student.”
Meeting Information - Meeting information will set the default settings for all meetings in the Connection Program. Individuals may customize their own settings and availability once they have been added to the program.
Make sure that location is set to either “Zoom” or “physical location,” otherwise meetings cannot be scheduled.
Finish creating the Connection Program by clicking the “Save” button at the bottom of the editor. After saving the program, you will be able to add Hosts.
Add Host
Hosts can be assigned to any account on CampusGroups, not just group members. Titles and labels change based on the “What do you call the meeting host?” settings. If you name your hosts Staff Member, the Add Host button will read Add Staff Member.
- Open the Connection Program and In the top right corner, click the brown Add Host button.
- In Select a user You can search by name, CWRU network ID (netID), or email. You must have a CampusGroups account to be added.
- Click Submit close to save your Host.
Each host will need to set their own availability before a participant will be able to schedule with them. You can send a notification email to prompt them to add their availability.
Reporting
A key difference between Connection Programs and Personal Meeting Schedulers is that Connection Programs offer downloadable reports on meeting volume, participants, and other details. If you need to track engagement, consider using a Connection Program rather than individual meeting scheduling links.