Student Group Re-Registration

No. It is the shared responsibility of the group's student officers to monitor the re-registration status and ensure that all required steps are completed correctly before the re-registration period closes.

This includes returning to the re-registration workflow to ensure that the advisor and all required officers confirm their roles.

The most direct way to return to a specific workflow is through the "View Workflow" button in your initial workflow notification email.

You can also log in to CampusGroups (community.case.edu) and revisit any workflow in any stage of approval in "My Activity" -> "My Workflows". 

You must change the first dropdown filter to "Active Workflows" to see workflows that don't currently require a response from you, but still need action from others. 

To view approved workflows, set the first filter to "All Workflows" and the second filter to "Approved".
 

"Resend notification" link under their name

Anyone who can see the workflow can click the "Resend Notification" link under the name of another officer who hasn't approved yet.

This will send another copy of the workflow notification email that contains the "View Workflow" button.

Send them this webpage

Copy-paste the URL from the browser bar and send it to them by email or another channel you know they will see.

Alternately, you can copy-paste information related to their specific problem and send it to them.

1. Check your email for a message from admin@campusgroups.com with the subject line "Workflow: Re-Registration by [submitter name] needs your approval".
2. Click on "View Workflow".
3. Look for your name and position on the CampusGroups workflow interface.
4. If the position is the one you are serving for the 2025-2026 academic year, click "I approve" under your name.
5. If the position is inaccurate, or you are NOT an officer of the group, use the "Everyone involved in the workflow AND the submitter" workflow chat button to let the other officers and admins know.

Can't find the email?

If you can't find the workflow notification email through search or in your spam folder, you may need to check your CampusGroups notification settings and update your global notification settings in order to receive them in the future.

In the meantime, you can log into into CampusGroups (community.case.edu) and access the re-registration workflow in "My Activity" -> "My Workflows".

The button below is a shortcut to a filtered view of "My Workflows" that shows only re-registration workflows that require action from you.

Check for Re-Registrations Awaiting My Approval

You already clicked "I approve" 

This is the most common reason. Change the first dropdown to "Active Workflows" to see re-registrations that don't need approval from you, but still need approval from others.

The re-registration is already fully approved

You can check for an approved re-registration by setting the first filter to "All Workflows" and the second filter to "Approved". After the deadline, you can also check simply by accessing the group. If you're able to see the group dashboard normally, then your group is approved.

Your officer position in CampusGroups is not a required role

For the fall 2025 semester, only officers in required roles can see the re-registration workflow. (This will likely change in the future so that all officers can help their group get re-registered quickly.)

If you are in a required role, cannot see your group's re-registration workflow by any means, AND cannot access the group to update your position, email campusgroups@case.edu for help. (Include the full group name and your role.)

You are not logged in to the account that is listed as an officer

This is usually the result of another officer inadvertently adding someone to the officer list who has the correct name but the wrong network ID or an invalid "firstname.lastname@case.edu" email.

This is quite rare, but if you think it might be affecting your re-registration and can't access the group to resolve it on your own, email campusgroups@case.edu. Include the group name, your role, and the name/network ID/role of the affected officer.

If you are on a group's officer list in error, remove yourself from the officer list to stop receiving reminders to re-register.

To see which of your groups still need to be re-registered, check each group you are an officer of.

1. Log into community.case.edu with CWRU SSO.
2. Open the "Groups" dropdown in the topbar menu item. If a group has a gear icon (⚙️) to the right of their name, you are an officer.
3. Click on the group name.
4. Look for a blue message at the top of the dashboard.

If you see a long, detailed blue message with a button on it, your group has not been re-registered yet. Follow the steps above to complete re-registration as soon as possible.

If you see a short blue message that says "Your group re-registration is pending", the group has been re-registered but the re-registration has not been approved yet. Read the FAQs below before sending an email.

If there is no message at all, your group already has an approved re-registration. No further action is needed on behalf of this group.

Check for Re-Registrations Awaiting My Approval

To add new officers and designate roles for the current academic year, follow the steps in this help article: Appointing Group Officers.

You must use the "Position" dropdown to designate the roles required by your recognizing organization. This will pull your advisor and key officers into the re-registration workflow to confirm their roles.

If you do not update your officer list or designate roles appropriately, your re-registration will not be approved.

To remove former officers, follow these steps:

1. Log into community.case.edu with CWRU SSO.
2. Manage your group (accessible through the "Groups" topbar menu item).
3. Click on the "Officers" dashboard tile or left sidebar menu link.
4. Uncheck the "Active Officer" box to the right of each officer you need to remove.

When removing officers, be aware of which officer roles are required by your recognizing organization. If a required position is empty, your group's recognition status and benefits may be at risk.

1. Open the group's re-registration workflow.
2. Click the "Everyone involved in the workflow AND the submitter" chat button (top left near the submitter info).
3. Send the network IDs and positions of the officers who need to be added/updated on the workflow.

Additional officer changes can be after until your re-registration is approved and access to your group is restored.

USG, UDC, RHA

• Advisor (CWRU staff or faculty)
• President (CWRU undergraduate student)
• Treasurer (CWRU undergraduate student)
• Risk Manager* (CWRU undergraduate student)

COC, Media Board

• Advisor (CWRU staff or faculty)
• President (CWRU undergraduate student)
• Treasurer (CWRU undergraduate student)
• Vice-President (CWRU undergraduate student)
• Risk Manager* (CWRU undergraduate student)

GSC, Campus Events, Other Student Groups

• Advisor (CWRU staff or faculty)
• President (CWRU student)
• Treasurer (CWRU student)
• Risk Manager* (CWRU student)

Greek Life

• None - synced from MyChapter

*While all groups must have a designated risk manager, this role can be taken on by someone who is also serving in another officer role. In this case, set the position dropdown to reflect the other role, and specify them as the Risk Manager on page 2 in the re-registration form.

As mentioned above, these roles must be continuously occupied in order for your group to maintain status.

Before you begin, ensure that your group's officer list is already updated for 2025-2026 and compliant with your recognizing organization's requirements (see above for instructions and requirements).

Page 1

First, you will be first be asked to review your group's directory information:

• Group Name
• Categories
• Mission
• Membership Benefits
• Goals
• Constitution
• Logo

If any of the following fields are empty, you will be required to update them before you can proceed:

• Mission
• Membership Benefits
• Logo

Page 2

On the second page, you will be asked to enter your designated risk manager, indicate if your group is affiliated with a third-party organization and answer related questions, confirm that your group's mission aligns with the CWRU's mission and four core values, and review available CampusGroups resources and support options.

Page 3 (Late Re-Registrations Only)

If you are submitting or modifying your submission after the deadline, you will need to specify your advisor and required officers on this page. Be sure to have their CWRU network IDs ready before you begin.

The following information is provided to help you proactively check for potential issues instead of waiting for an admin to tell you about them.

If all positions are filled correctly and all officers and the advisor have approved the workflow, no action is needed. It will be approved prior to the deadline so that your access to the group will not be interrupted.

If you are on the re-registration workflow

Open the re-registration workflow through your email notification or My Workflows. (If the workflow has already proceeded past "Officer Confirmation " to "Final Check", you will need to change the first filter to "Active Workflows" to see it.)

Ensure that there are NO empty positions or positions filled inappropriately (e.g. a student with the advisor position, an alum in any student officer position).

If there are, update your officer list to meet your group type requirements. 

Then, return to the workflow and click "Resend notification" to anyone who was just added. You can also use "Resend notification" or reach out separately to remind someone to approve their role.

After the deadline, you will no longer be access your group to update the officer list.

If you see empty or incorrect positions on the workflow, use the "Everyone involved in the workflow AND the submitter" chat button to send the network IDs of the correct officers to CG admins.

If the workflow has proceeded to Final Check

If the workflow has already proceeded past the officer approval step with empty or incorrect positions, click "Reset Workflow" to bring it back to the "Officer Confirmation" step. 

If you can't see your group's workflow after filtering to "Active Workflows"

Prior to the deadline, you can still check your officer list and make sure everyone has the correct role for 2025-2026. 

After updating roles, you may gain access to the workflow and be able to see who has confirmed, and send reminders to those who haven't.

After the deadline, you can send this webpage to fellow officers and advisor and ask them to follow the Step 3 instructions to confirm their roles and check the workflow for incorrect/empty positions. 

If your group re-registration is not completed fully and correctly before the deadline, all officers will be locked out of the group. You will not be able to view or use any group features, including the officer list, budget tools, events, etc.

You will have to fill out the re-registration form, then wait for an admin to update your officer list for you.

After the re-registration deadline

• Post-deadline officer updates for late/noncompliant groups will be handled by admins in order they are received.
• The group advisor and officers will still need to confirm their roles after the admin update.

Overall, this could add up to several days or multiple weeks before you regain access to your group.

If you have important things you want to do in the weeks following the re-registration deadline, plan accordingly.

After re-registration closes

Failure to complete all steps of re-registration prior to close will result in your group going inactive. See Student Organization Recognition for more information.