Student Group Re-Registration

If you are on a group's officer list in error, remove yourself from the officer list to stop receiving reminders to re-register.

To see which of your groups still need to be re-registered, check each group you are an officer of.

1. Log into community.case.edu with CWRU SSO.
2. Open the "Groups" dropdown in the topbar menu item. If a group has a gear icon (⚙️) to the right of their name, you are an officer.
3. Click on the group name.
4. Look for a blue message at the top of the dashboard.

If you see a long, detailed blue message with a button on it, your group has not been re-registered yet. Follow the steps above to complete re-registration as soon as possible.

If you see a short blue message that says "Your group re-registration is pending", the group has been re-registered but the re-registration has not been approved yet. Read the FAQs below before sending an email.

If there is no message at all, your group already has an approved re-registration. No further action is needed on behalf of this group.

Check for Re-Registrations Awaiting My Approval

To add new officers and designate roles for the current academic year, follow the steps in this help article: Appointing Group Officers.

You must use the "Position" dropdown to designate the roles required by your recognizing organization. This will pull your advisor and key officers into the re-registration workflow to confirm their roles.

If you do not update your officer list or designate roles appropriately, your re-registration will not be approved.

To remove former officers, follow these steps:

1. Log into community.case.edu with CWRU SSO.
2. Manage your group (accessible through the "Groups" topbar menu item).
3. Click on the "Officers" dashboard tile or left sidebar menu link.
4. Uncheck the "Active Officer" box to the right of each officer you need to remove.

When removing officers, be aware of which officer roles are required by your recognizing organization. If a required position is empty, your group's recognition status and benefits may be at risk.

1. Open the group's re-registration workflow.
2. Click the "Everyone involved in the workflow AND the submitter" chat button (top left near the submitter info).
3. Send the network IDs and positions of the officers who need to be added/updated on the workflow.

Additional officer changes can be after until your re-registration is approved and access to your group is restored.

USG, UDC, RHA

• Advisor (CWRU staff or faculty)
• President (CWRU undergraduate student)
• Treasurer (CWRU undergraduate student)
• Risk Manager* (CWRU undergraduate student)

COC, Media Board

• Advisor (CWRU staff or faculty)
• President (CWRU undergraduate student)
• Treasurer (CWRU undergraduate student)
• Vice-President (CWRU undergraduate student)
• Risk Manager* (CWRU undergraduate student)

GSC, Campus Events, Other Student Groups

• Advisor (CWRU staff or faculty)
• President (CWRU student)
• Treasurer (CWRU student)
• Risk Manager* (CWRU student)

Greek Life

• None - synced from MyChapter

*While all groups must have a designated risk manager, this role can be taken on by someone who is also serving in another officer role. In this case, set the position dropdown to reflect the other role, and specify them as the Risk Manager on page 2 in the re-registration form.

As mentioned above, these roles must be continuously occupied in order for your group to maintain status.

Before you begin, ensure that your group's officer list is already updated for 2025-2026 and compliant with your recognizing organization's requirements (see above for instructions and requirements).

Page 1

First, you will be first be asked to review your group's directory information:

• Group Name
• Categories
• Mission
• Membership Benefits
• Goals
• Constitution
• Logo

If any of the following fields are empty, you will be required to update them before you can proceed:

• Mission
• Membership Benefits
• Logo

Page 2

On the second page, you will be asked to enter your designated risk manager, indicate if your group is affiliated with a third-party organization and answer related questions, confirm that your group's mission aligns with the CWRU's mission and four core values, and review available CampusGroups resources and support options.

Page 3 (Late Re-Registrations Only)

If you are submitting or modifying your submission after the deadline, you will need to specify your advisor and required officers on this page. Be sure to have their CWRU network IDs ready before you begin.

The following information is provided to help you proactively check for potential issues instead of waiting for an admin to tell you about them.

If all positions are filled correctly and all officers and the advisor have approved the workflow, no action is needed. It will be approved prior to the deadline so that your access to the group will not be interrupted.

If you are on the re-registration workflow

Open the re-registration workflow through your email notification or My Workflows. (If the workflow has already proceeded past "Officer Confirmation " to "Final Check", you will need to change the first filter to "Active Workflows" to see it.)

Ensure that there are NO empty positions or positions filled inappropriately (e.g. a student with the advisor position, an alum in any student officer position).

If there are, update your officer list to meet your group type requirements. 

Then, return to the workflow and click "Resend notification" to anyone who was just added. You can also use "Resend notification" or reach out separately to remind someone to approve their role.

After the deadline

Once the re-registration deadline passes, you will no longer be access your group to update the officer list.

If you see empty or incorrect positions on the workflow, use the "Everyone involved in the workflow AND the submitter" chat button to send the network IDs of the correct officers to CG admins.

If the workflow has proceeded to Final Check

If the workflow has already proceeded past the officer approval step with empty or incorrect positions, click "Reset Workflow" to bring it back to the "Officer Confirmation" step. 

If you are not on the workflow or don't see it after filtering to "Active Workflows"

Prior to the deadline, you can still check your officer list and make sure everyone has the correct role for 2025-2026. 

After updating roles, you may gain access to the workflow and be able to see who has confirmed, and send reminders to those who haven't.

If your group re-registration is not completed fully and correctly before the deadline, all officers will be locked out of the group. You will not be able to view or use any group features, including the officer list, budget tools, events, etc.

You will have to fill out the re-registration form, then wait for an admin to update your officer list for you.

Timing considerations

• Post-deadline officer updates for late/noncompliant groups will be handled by admins in order they are received.
• The group advisor and officers will still need to confirm their roles after the admin update.

Overall, this could add up to several days or multiple weeks before you regain access to your group.

If you have important things you want to do in the weeks following the re-registration deadline, plan accordingly.