Student Group Re-Registration

To add new officers and designate roles for the current academic year, follow the steps in this help article: Appointing Group Officers.

Use the "Position" dropdown to designate each officer's role, ensuring that:

• the required roles are filled appropriately (see below)
• no officer has a blank position (use "Officer" if no other roles apply)

If you do not update your officer list or set positions appropriately, your re-registration will not be approved.

Other fields, such as Bio, Administrative Role, Custom Position, and Role can be used to customize your officer list further, but they do not affect the workflow and are not required.

To remove former officers, follow these steps:

1. Log into community.case.edu with CWRU SSO.
2. Manage your group (accessible through the "Groups" topbar menu item).
3. Click on the "Officers" dashboard tile or left sidebar menu link.
4. Uncheck the "Active Officer" box to the right of each officer you need to remove.

When removing officers, be aware of which officer roles are required by your recognizing organization. If a required position is empty, your group's recognition status and benefits may be at risk.

Undergraduate Student Organizations

• Advisor (CWRU staff or faculty)
• President (CWRU undergraduate student)
• Treasurer (CWRU undergraduate student)
• Risk Manager* (CWRU undergraduate student)

Graduate/Professional Student Organizations

• Advisor (CWRU staff or faculty)
• President (CWRU student)
• Treasurer (CWRU student)
• Risk Manager* (CWRU student)

*While all groups must have a designated risk manager, this role can be taken on by someone who is also serving in another officer role. In this case, set the position dropdown to reflect the other role, and specify them as the Risk Manager on page 2 in the re-registration form.

As mentioned above, these roles must be continuously occupied in order for your group to maintain status.

Before you begin, ensure that your group's officer list is already updated for 2025-2026 and compliant with your recognizing organization's requirements (see above for instructions and requirements).

Page 1

First, you will be first be asked to review your group's directory information:

• Group Name
• Categories
• Mission
• Membership Benefits
• Goals
• Constitution
• Logo

If any of the following fields are empty, you will be required to update them before you can proceed:

• Mission
• Membership Benefits
• Logo

Page 2

On the second page, you will be asked to enter your designated risk manager and review available CampusGroups resources and support options.

No. It is the shared responsibility of the group's student officers to monitor the re-registration status and ensure that all required steps are completed correctly before the re-registration period closes.

This includes returning to the re-registration workflow to ensure that the advisor and all required officers confirm their roles.

The most direct way to return to a specific workflow is through the "View Workflow" button in your initial workflow notification email.

You can also log in to CampusGroups (community.case.edu) and revisit any workflow in any stage of approval in "My Activity" -> "My Workflows". 

You must change the first dropdown filter to "Active Workflows" to see workflows that don't currently require a response from you, but still need action from others. 

To view approved workflows, set the first filter to "All Workflows" and the second filter to "Approved".
 

"Resend notification" link under their name

Anyone who can see the workflow can click the "Resend Notification" link under the name of another officer who hasn't approved yet.

This will send another copy of the workflow notification email that contains the "View Workflow" button.

Send them this webpage

Copy-paste the URL from the browser bar and send it to them by email or another channel you know they will see.

Alternately, you can copy-paste information related to their specific problem and send it to them.

1. Check your email for a message from admin@campusgroups.com with the subject line "Workflow: Re-Registration by [submitter name] needs your approval".
2. Click on "View Workflow".
3. Look for your name and position on the CampusGroups workflow interface.
4. If the position is the one you are serving for the 2025-2026 academic year, click "I approve" under your name.
5. If the position is inaccurate, or you are NOT an officer of the group, use the "Everyone involved in the workflow AND the submitter" workflow chat button to let the other officers and admins know.

Can't find the email?

If you can't find the workflow notification email through search or in your spam folder, you may need to check your CampusGroups notification settings and update your global notification settings in order to receive them in the future.

In the meantime, you can log into into CampusGroups (community.case.edu) and access the re-registration workflow in "My Activity" -> "My Workflows".

The button below is a shortcut to a filtered view of "My Workflows" that shows only re-registration workflows that require action from you.

Check for Re-Registrations Awaiting My Approval

The following information is provided to help you proactively check for potential issues instead of waiting for an admin to tell you about them.

If all positions are filled correctly and all officers and the advisor have approved the workflow, no action is needed. It will be approved prior to the deadline so that your access to the group will not be interrupted.

If you are on the re-registration workflow

Open the re-registration workflow through your email notification or My Workflows. (If the workflow has already proceeded past "Officer Confirmation " to "Final Check", you will need to change the first filter to "Active Workflows" to see it.)

Ensure that there are NO empty positions or positions filled inappropriately (e.g. a student with the advisor position, an alum in any student officer position).

If there are, update your officer list to meet your group type requirements. 

Then, return to the workflow and click "Resend notification" to anyone who was just added. You can also use "Resend notification" or reach out separately to remind someone to approve their role.

After the deadline, you will no longer be access your group to update the officer list.

If you see empty or incorrect positions on the workflow, use the "Everyone involved in the workflow AND the submitter" chat button to send the network IDs of the correct officers to CG admins.

If the workflow has proceeded to Final Check

If the workflow has already proceeded past the officer approval step with empty or incorrect positions, click "Reset Workflow" to bring it back to the "Officer Confirmation" step. 

If you can't see your group's workflow after filtering to "Active Workflows"

Prior to the deadline, you can still check your officer list and make sure everyone has the correct role for 2025-2026. 

After updating roles, you may gain access to the workflow and be able to see who has confirmed, and send reminders to those who haven't.

After the deadline, you can send this webpage to fellow officers and advisor and ask them to follow the Step 3 instructions to confirm their roles and check the workflow for incorrect/empty positions. 

If your group re-registration is not completed fully and correctly before the deadline, all officers will be locked out of the group. You will not be able to view or use any group features, including the officer list, budget tools, events, etc.

You will have to fill out the re-registration form, then wait for an admin to update your officer list for you.

After the re-registration deadline

• Post-deadline officer updates for late/noncompliant groups will be handled by admins in order they are received.
• The group advisor and officers will still need to confirm their roles after the admin update.

Overall, this could add up to several days or multiple weeks before you regain access to your group.

If you have important things you want to do in the weeks following the re-registration deadline, plan accordingly.

After re-registration closes

Failure to complete all steps of re-registration prior to close will result in your group going inactive. See Student Organization Recognition for more information.