Space and Facilities Planning

The Office of Space and Facilities Planning manages all School of Medicine buildings and provides facilities-related services for faculty, staff and students in the School.

Our Services

• Equipment Change In Status Process, including Equipment Disposal and Faculty/Laboratory arrivals and departures
• Furniture procurement
• ID badge access (School of Medicine only)
• Key request approvals
• Mailroom operations
• Major equipment installation
• Relocations
• Renovation and construction
• Room scheduling (SOM only)
• SchoolDude, Facilities Management
• Signage
• Space Management
• Space Planning
• Ultra-Low Temperature Freezer Upgrade Program

Equipment Change in Status

This office coordinates a School of Medicine bulk disposal of equipment 2-3 times a year.  Please contact Susette Ziats at smp7@case.edu for more information.

For disposals or internal relocations requiring outside movers, you will need to complete an Equipment Change in Status form and contact the EHS office for clearance.

For equipment change in status as a component of a faculty departure, please follow the Faculty Departure Procedures.

ID Badge Access

For new or renewal access to any School of Medicine buildings (BioEnterprise, BRB, CCMSB, Institute of Pathology, Robbins, Sears Tower, Wood, Wood Research Tower and Wolstein), requests must be sent via email by the principal investigator or department administrator to Susette Ziats at smp7@case.edu. Individuals may not request their own access.

Please include the following in the e-mail request:

• Name and employee ID
• If the individual is a non-CWRU employee, contract employee or temporary employee, an expiration date is required.

If requesting access for ARC facilities, please contact Theresa Bridges, IACUC Coordinator tdb3@case.edu.

Key Requests

Key requests must be submitted by the department’s authorized key requester.  Individuals may not request their own keys.

• Authorized Key Request Requester List
• Key Request Instructions For Authorized Key Requester
• Key Request Form

Mailroom

Tasha Roberts, 216-368-5908
Location:  Sears Tower G8
Hours of Operation:  as necessary
Please note that this is only a distribution center for the School of Medicine. The university is not responsible for any personal items mailed to any employee using the University’s address or the employee’s campus address.  The University expressly disclaims responsibility for any loss or damages of such items from any cause.

No stamps, envelopes or weighing available.          

Room Scheduling

For School of Medicine room(s), log into the Spartan Reservation System and follow the instructions:  

Should you need assistance, please contact Tasha Roberts at 216-368-5908.

Schooldude        

Schooldude is a function of Campus Facilities Services and is used as a tool to inform University Facilities of common building matters: replacing light bulbs, plumbing issues, bugs and room temperatures as examples. See additional instructions.

For any other building matters, please contact the Office of Space and Facilities Planning.

Ultra-Low Temperature Freezer Upgrade Program

Upgrade your -80 degree freezer and get a $3,000 rebate!  The University has unveiled an energy saving freezer upgrade program that will help protect your research sample while it reduces energy costs. The University can provide a $3,000 rebate to labs located in School of Medicine buildings purchasing a Stirling Ultracold freezer. This Stirling freezer consumes less energy and provides more efficient, stable storage for your samples. If you are thinking about replacing your aging freezer or purchasing new, visit the Facilities Management website.