Board Information

Board Meeting Dates

Submission Time Table for New Junior Level Full Time Faculty Appointments. (Please note: New Senior Level Full Time Faculty require additional time for additional review).

Items requiring trustee approval are submitted to SOM Faculty Affairs & HR by:

For consideration at trustee meeting on:
April 12, 2019 May 31-June 1, 2019
June 4, 2019 July 16, 2019
July 2, 2019 August 13, 2019
July 30, 2019 September 10, 2019
August 30, 2019 October 18-19, 2019
September 30, 2019 (due date for materials for junior level promotion & emeritus appointment effective January 1, 2020)
October 8, 2019 November 19, 2019
October 29, 2019 December 10, 2019
   
February 28, 2020 (due date for materials for junior level promotion & emeritus appointment effective July 1, 2020)
   

Meetings may be changed or canceled; therefore, time-sensitive actions should be submitted sufficiently in advance of the expected effective date to allow for the possibility.

May 1 is the submission date for senior level promotion packets to be considered for approval effective July 1 of the following year.

February 28 is the submission date for junior level promotion packets to be considered for approval effective the following July 1; September 30 is the submission date for junior level promotion packets to be considered for approval effective the following January 1.

February 28 is the submission date for emeritus faculty appointment packets to be considered for approval effective the following July 1; September 30 is the submission date for emeritus faculty appointment packets to be considered for approval effective the following January 1.

Board Actions & Timing Chart

Recommendations are submitted to the Provost or Deputy Provost for the following:

Action Timing

Faculty appointments:

instructor, assistant professor, associate professor, professor*

Submit by due date for any trustee meeting (executive committee or full board)**
Emeritus appointments Biannually: November for appointment in January; April for appointment in July.
Endowed professorship appointments Submit by due date for any trustee meeting*
Promotion to associate professor or professor and/or tenure award Submit first business day of December for promotion/tenure effective the following July 1
Promotion to assistant professor or senior instructor Submit mid-April for promotion effective July 1; mid-October for promotion effective January 1**
Sabbaticals or leaves of absence Submit at any time (in accord with school policies)
Appointments of department chairs Submit at any time
Pre-tenure extension for parenting - notification Submit notification within one year after each birth or adoption
Pre-tenure extensions for reasons other than parenting - recommendation for approval Submit at any time congruent with the request and constituent faculty policies; before the beginning of the final year of the pre-tenure period
Pre-tenure reviews - 
third pre-tenure year and sixth pre-tenure year (if pre-tenure period is nine years)
First business day in June
PLAN for managing supervisory relationships defined in the university consensual relationships policy  Submit annually on October 1 for existing faculty; concurrently with appointment recommendation for incoming faculty
Full-time lecturer appointments Any time prior to the commencement of appointment
Secondary appointments and promotions between schools In accord with policies of the schools involved
Special faculty appointments - part-time faculty, visiting faculty, and special faculty titles specific to the appointing school Appoint in accord with school policies; report October 1 on actions taken in academic year ending June 30
Secondary appointments and promotions within the school In accord with school policies; report October 1 on actions taken in academic year ending June 30

*If a management plan is required for a new hire, the management plan should be developed at the time of hire and submitted for dean's and deputy provost's approval

** instructions and due dates announced periodically by provost's office