Faculty Search Process

1. In order to route for approval, the department administrator must create the position listing in Interfolio. This includes submitting the position description, qualifications, application instructions (including applicant-required documents), evaluation criteria, and search committee members. Please utilize the guides located at the bottom of the page for step-by-step instructions.
   1. Request to Initiate Faculty Search for Full-Time Faculty Form: This form includes pertinent information such as the title and rank of the requested position, description of responsibilities, salary and funding information, the search committee chair(s), justification for the position, and how the hire will contribute to the department's commitment to diversity. There can only be ONE hire per SOM faculty search number. Please submit multiple search forms if the department wishes to hire for multiple positions for the same listing. This should be uploaded to the File Attachments section.
   2. Forms 1+2 for OIDEO: These forms can be found at the top of OIDEO's Forms and Downloads page. Upload Forms 1 & 2 and the job description into the Position Notes section of Interfolio. This should be uploaded upon creating the position.
   3. Completed ECC Approval Spreadsheet: This should be uploaded to the File Attachments section of "Position Notes."
2. Once submitted, the materials will be routed for approval. Approvals required include the Faculty Affairs Office (initial review), Finance Office, Office for Inclusion, Diversity and Equal Opportunity (OIDEO), and back to the Faculty Affairs Office, which obtains Executive Compensation Committee approval.
3. The Faculty Affairs Office will notify the department of the approved faculty search via Interfolio.
4. If the position is approved before the chosen publish date, then the position will automatically be published and viewable to applicants on the publish date. If the position is approved after the chosen publish date, the department administrator must go into Interfolio and publish the position.
5. The following steps need to take place once a search is approved but before an offer is made for OIDEO. 
   1. When the department/school is ready for initial interviews, Form 3B should be uploaded into the Position Notes section
   2. When the department/school is ready for finalist interviews, an updated Form 3B should be uploaded into the Position Notes section
   3. When the department/school is ready to make an offer, an updated Form 3B and completed Form 3C should be uploaded into the Position Notes section
   4. An Affirmative Action approval letter will be uploaded to the Position Notes section.
6. Once a candidate is identified, an offer letter should be drafted and submitted (along with the candidate's CV and affirmative action approval) for approval. Offer letter templates and instructions can be found here.

Forms and Resources

• Request to Initiate Faculty Search for Full-Time Faculty Form
• Guidance on Writing a Job Advertisement
• Information Regarding OIDEO Search Training and Contact Information
• OIDEO Forms (including forms 1, 2, and 3B)

1. The department administrator should fill out the Request to Initiate Faculty Search for Full-Time Faculty Form and submit it to somFacultySearch@case.edu. This form includes pertinent information such as the title and rank of the requested position, description of responsibilities, salary and funding information, the search committee chair(s), justification for the position, and how the hire will contribute to the department's commitment to diversity. There can only be ONE hire per SOM faculty search number. Please submit multiple search forms if the department wishes to hire for multiple positions for the same listing.
2. The Faculty Affairs Office will review the form and reach out if there is any missing information. If the form is filled out correctly, our office will route it through the necessary approval steps (i.e. Faculty Affairs, Finance, Research). It will then be submitted to the Executive Compensation Committee for approval.
3. Once all approvals are received, the Faculty Affairs Office will reach out to the department notifying them of approval and the next steps. At this point, the department can begin its search process. Once a candidate is identified, an offer letter should be drafted and submitted for approval. Offer letter templates and instructions can be found here.

If the faculty appointment will be funded entirely by the hospital (i.e. UH, VA, MHMC, CCLCM) and not on CWRU payroll, the proposed position does not require a CWRU-approved search.